We are expecting around 250 attendees at the Sports Knee 2023 meeting. The main plenary session will take place in the Banqueting Suite whilst the exhibition and refreshments will be situated in the 1882 room. Delegates will enter the stadium through the main entrance on Edgbaston Road where they will be registered and head to the 2nd floor where the meeting will take place.

Please be aware that there is a “clean air zone” in place in Birmingham City Centre however Edgbaston Cricket Ground sits OUTSIDE of this area and so may only be applicable on your journey to and from the event. Please click here to see if your vehicle meets the pollution requirements of this zone. There is ample car parking on site which will be available to all exhibitors and delegates free of charge which you are welcome to use. In the event all spaces are filled, there is a pay & display car park across the road at Canon Hill Park on Queen’s Street. 

The two main train stations in Birmingham – New Street and Moor Street, are a ten minute taxi journey from the venue or a 30 minute walk.

The exhibition and refreshments will be held in the 1882 Suite on the second floor adjacent to the Banqueting Suite. We have included a short video of the exhibition area below:

Electrics

All stands will be provided with the following power as a minimum:

• Platinum: 3 x 13amp plug sockets
• Gold: 2 x 13amp plug sockets
• Silver & Bronze: 1 x 13amp plug sockets

If you require power in excess of that supplied from a 13amp plug socket please contact David Booth. We advise that you bring an extension lead with you. Please note that all electrical equipment in use must be PAT tested.

Stand Size Limits

Please note the maximum build height is 2.2 meters and there are to be no side walls built on any stand.

All stands must stay within the limits of the area agreed as per their sponsorship agreement. The event organisers reserve the right to move any stands which are in excess of this space or considered disruptive to other exhibitors. All stands will be provided with a clothed table and two chairs, additional tables and chairs will be available upon request.

Stand Security

The exhibition space is not open to the general public and will be locked overnight, however we recommend that you take any personal belongings with you when leaving the venue.

Exhibitors will have access to build up at the following times:

Sunday 5th November: 12:00 noon – 19:00

Monday 6th November: 7:00am – 7:30am

Please note delegates will arrive from 7:30am on Monday 6th November for registration, all exhibition stands must be completed by this time.

All items for loading should go to the goods entrance on Edgbaston Road (B5 7QU), there is ample space to leave your vehicle during load/unload however it must not be parked there, please see images and video below:

You will be able to breakdown after the final break on Tuesday 7th November, this is currently timetabled to end at 14:00 hours. Please note the event space must be clear by 19:00 on Tuesday 7th November to allow for the build up of another show, any goods left in the 1882 after this time will be destroyed. 

Deliveries of goods will be accepted from Wednesday 1st November, these must be delivered to the main reception at Edgbaston Cricket ground (Edgbaston Road, as pictured above).

All items must be clearly marked:

FAO Nicole Evans, Sports Knee Surgery, Edgbaston Cricket Ground, Edgbaston Road, B5 7QU.

Goods must be collected no later than 12:00 noon on Wednesday 8th November. You will be shown  where to store any goods for collection by a member of the Clockwork Medical team.

There will be an allocated room for storage of goods during the event. Please ask a member of the Clockwork Medical Team for directions to the storage room, all empty packaging and cases must be stored in this room for the duration of the meeting.

All forms must be submitted to david.booth@clockwork-uk.com by Friday 20th October 2023. For companies who will be using the in-situ table top with pull up banners we ask that you provide the following:

• Public Liability Insurance Certificate

For any companies who are having stand builds we require the following information:

• Public Liability Insurance Certificate
• Stand Plan
• Risk Assessment
• Method Statement

Your stand builder should be able to supply you with these whilst your insurance provider will be able to supply your Public Liability Insurance Certificate. We have also supplied a risk assessment template for you below.

All marketing material must be emailed to samuel@clockwork-uk.com by Friday 20th October 2023.

Video Adverts

All exhibitors have a 30 second video which will be played in the exhibition area as part of their package. Please supply this video without audio and in mp4 format.

Gold and Silver Sponsors have an additional opportunity to supply a 15 second video which will be played in the main auditorium at the start of one of the sessions. This video advert must contain sound and is also to be supplied in mp4 format. Please note we cannot accept any videos longer than 15 seconds in length.

For sponsors who have taken the scoreboard advert, please supply a video advert (mp4) of no more than 30 seconds without sound.

Exhibitors are allocated the following number of staff passes for the duration of the event: 

• Platinum: 8
• Gold: 6
• Silver: 3
• Bronze: 2

You need to register your staff for this event by Friday 20th October 2023, please use the following link to do so:

Staff Registration Link

Additional badges can be purchased further to your package at a cost of £100 per person per day. If you wish to purchase additional exhibitor passes please click the below button

There is a course dinner on Monday 6th November at The Park Regis Hotel in Birmingham.

Platinum & Gold Sponsors are allocated 4 dinner tickets as part of their package and Silver Sponsors 2 dinner tickets.

Additional tickets are available to purchase however spaces are limited. They are £90 per person and will be allocated on a first come first served basis, please contact samuel@clockwork-uk.com for further details.